How to save Email as PDF in Gmail?

How to save Email as PDF in Gmail, The best thing in saving your emails from Gmail is that you can save them to Google Drive as PDFs from anywhere and not just Google Chrome or Gmail’s mobile app. Just apply the label PDF to the email and the script will take care of the rest.

How to Save Email as PDF Document?

We are living in a constantly connected world of communication where everyone is in touch through electronic means. 

The majority of end-users (either home-based or business) have a Gmail ID with them for one or the other purpose. 

They use it for different intentions like communicating via mailing, saving data on cloud, or for sharing documents with group. All the data of your Gmail ID is stored on the cloud server of Google.

We all often have some essential mails that must be preserved for a long time. And did you know that you can now secure such mails by downloading them as PDF files? 

And thus, you can also send or attach them in other mails. Isn’t it an amazing feature? But how to do so? 

How to easily save email as PDF in Gmail? Have a look at our guide below. We hope it will be useful for you.

Why would one want to save an email in PDF format?

Often Gmail users want to save their email conversations to PDF because of the following reasons:

  • A PDF file provides document-level security.
  • The files are easily accessible and portable over the internet. 
  • They are compatible across multiple platforms.
  • To attach an email in another email conversation.

But why someone would want to download an email as PDF is not just limited to these reasons. It is actually an unpredictable situation where a user can feel the need to save multiple emails into PDF. 

For example, if he wants to use emails as presentation, print emails for future purpose, or take Gmail account backup. 

So, let us see how to do this whatsoever be your purpose.

Method 1: Do it straight from Gmail

Technically, the easiest method to save an email as PDF in Gmail is this one. So, follow the below-mentioned steps to face no trouble:

Step 1- Go to your browser and search for or simply open the Gmail application in your smartphone.

Step 2- Enter your login credentials including email ID and password. In case you do not have any email ID, please create one.

Step 3- After successful login of your Gmail account, go to the inbox and open the email conversation which you want to print as PDF.

Step 4- Look for the print icon on the top right corner (Do not worry if you simply want to save the PDF and not print it; follow the same guidelines).

Step 5- A print window will pop up showing you the preview of the PDF on the left side and displaying some options on the right. Go to the Destination option and from the drop-down menu choose Save As PDF. 

Step 6- Choose the location on your device and change the name of the file if required. Your email will be saved successfully.

Method 2: To save multiple emails as PDF files

The drawback of the first method is that one has to separately click on each email and then save them as PDF individually. 

And this will definitely take a big chunk of your time if the email to be saved are in bulk. So, what we should do if we have multiple emails and less time? Well, follow the second method!

This method actually requires you to download a separate but reliable extension in your browser.

There are many available on the Internet like Sys Tools Gmail Backup Tool, Save Emails to PDF by cloud HQ, or Google Takeout. 

Google Takeout is helpful if you have some limited number of emails with attachments to be downloaded because otherwise it will take up a lot of time.

The other third-party Google Backup tools perform this task faster and often give you more file formats like HTML, PST, and TXT. 

You can back up your emails with attachments from Gmail to the computer system, external hard disk, or USB. The tools are designed with a user-friendly GUI and are easy to use. They often work well for both Windows and mac users. 

Within the software, you will also get the option to select only the required emails for conversion. It is a great way to download emails as PDF having large mailbox data. 

You don’t need to repeat the procedure for several messages. Emails with their respective attachments and properties will be converted through the software or extension.

A smart way to download multiple files

Here is a little tip to easily download your bulk files from Google Takeout. 

Download Google Takeout and set it up with your Gmail ID. Once the zip file from Takeout is downloaded, extract its content and look for the MBOX file within the mail folder that will be created automatically. 

This file will contain all your email conversations from Gmail but in MBOX format. So, simply download any MBOX converter like Sys Tool MBOX Convertor that will smoothly convert all your files into PDF formats. You can save these for future use.

Final Words:

The best thing in saving your emails from Gmail is that you can save them to Google Drive as PDFs from anywhere and not just Google Chrome or Gmail’s mobile app. Just apply the label PDF to the email and the script will take care of the rest. 

And because the saved PDFs will automatically download to your desktop if the Google Drive client is running, you can use this tool to always have access to your important emails even while you are in offline mode.

This blog describes solutions on how to save an email as PDF in Gmail. You can go for the native approach (method 1) if it is only for 10 to 20 messages and you are ready to devote your time in the repeating procedure again-and-again. 

However, when it is about the bulk number of messages, an automated utility can be a better and smarter choice. 

So, let us know in the comment section below if the tips were helpful to you or if you have any query regarding the same.

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